Check In

Guest Check-in Form

Guest Information Check-in Form

Welcome to Wyndham Garden Wailoaloa Beach Fiji. To ensure we deliver highly personalized service and a wonderful holiday experience for you, we would appreciate if you could take a few minutes to fill out the form below:

Wyndham Garden Guest Checkin Form

Guest Profile Details

Accompanying Guest(s) (If Any)

Accompanying Guest(s) (If Any)

Reservation Itinerary

Identification Verification
Take a photo of your passport’s bio-data page and upload it with this form.
The undersigned declares that the identification document provided is authentic, valid (Passport, Fiji National ID, Driver's License, or Voter ID), and pertains solely to them.

 

 

4. Incidentals & Payment Guarantee

Credit Card Authorization & Post-Checkout Charges

I authorize Wyndham Garden Wailoaloa Beach Fiji to securely retain my payment card details and process charges for room damages, missing property, deep cleaning fees, or unpaid incidental balances incurred during my stay, including any applicable charges identified following check-out.

5. Guest Liability Policy

Guests are responsible for any damage, loss, breakage, excessive cleaning, or misuse of hotel property caused by the lead guest, accompanying guests, or unauthorized visitors during their stay.

Where such costs or other applicable charges are incurred, the guest agrees to pay the amount assessed by the Hotel. The Hotel reserves the right to charge the guest’s credit or debit card provided during the booking or stay for any outstanding costs, where applicable. The Hotel may retain relevant payment details in accordance with applicable payment and privacy requirements for processing legitimate charges.

Note: Guest liability remains enforceable regardless of the absence of a security deposit and may exceed the cost of the accommodation.

6. Liability Waiver & Guest Terms Table

By validating this document electronically, I, {inputs.names} (the “Guest”), hereby acknowledge, understand, and voluntarily agree to the following legally binding matrix with Wyndham Garden Wailoaloa Beach Fiji (the “Hotel”):

Clause & Classification Legal Terms & Conditions Framework
1. Accuracy of Information I confirm that all personal details, identification items, and reservation information I have provided to the Hotel are complete, accurate, and completely truthful.
2. Check-In / Check-Out Policy Standard check-in time is 3:00 PM and check-out time is 11:00 AM. Late check-outs not pre-approved by Front Desk management may be subject to additional hourly or full-day room charges.
3. Non-Smoking Policy Wyndham Garden Wailoaloa Beach Fiji is a 100% non-smoking facility in all indoor areas and guest rooms. Smoking, vaping, or burning e-cigarettes/incense inside rooms will result in an immediate minimum FJD $500 deep cleaning fee charged to the guest's card.
4. Quiet Hours & Guest Conduct Quiet hours are strictly enforced between 10:00 PM and 7:00 AM. Excessive noise, disruptive behavior, or excessive occupancy beyond registered guests is prohibited. The Hotel reserves the right to evict non-compliant guests without refund.
5. Assumption of Risk I understand that participation in any on-site or off-site activity, including but not limited to swimming, marine sports, excursions, recreational use of Hotel facilities, equipment usage, or travel arranged through or outside the Hotel (collectively, “Activities”), involves inherent risks of injury, illness, property loss, or death. I voluntarily assume all such risks, whether known or unknown, foreseeable or unforeseeable.
6. Release of Liability To the fullest extent permitted by law, I release, discharge, and hold harmless Wyndham Garden Wailoaloa Beach Fiji, its owners, officers, employees, agents, affiliates, contractors, and representatives (collectively, the “Released Parties”) from any and all claims, demands, actions, damages, losses, or liability arising out of or related to my participation in any Activities or my presence on Hotel premises, whether caused by negligence or otherwise.
7. Indemnification I agree to indemnify, defend, and hold harmless the Released Parties from any claims, damages, losses, or expenses (including legal fees) resulting from my actions, negligence, conduct, or active participation in Activities.
8. Medical Treatment I consent to receive emergency medical treatment if required during my stay. I accept full financial responsibility for all medical expenses incurred and acknowledge that medical services may be structurally limited or located off-site.
9. Compliance with Policies I agree to comply with all Hotel rules, policies, safety guidelines, and instructions issued by management or staff. I understand that the Hotel reserves the structural right to deny service or remove any guest for misconduct, safety concerns, or violation of Hotel policies.
10. Insurance Declaration I acknowledge that the Hotel does not provide personal accident, health, or property insurance. I am solely responsible for obtaining any independent international or domestic insurance coverage I deem necessary.
11. Parking Liability The Hotel provides access to both public and private parking areas. I assume full responsibility for my vehicle(s) and personal belongings left in these areas and release the Hotel from liability for any theft, loss, damage, or accidental destruction.
12. Personal Property I acknowledge that the Hotel is not responsible for loss, theft, or damage to personal belongings located anywhere on Hotel premises, including guest rooms, in-room safes, storage areas, or shared public spaces.
13. Third Party Services I understand that any tours, transportation, excursions, spa services, or other activities operated by third parties—whether booked directly through the Hotel or independently—are undertaken at my own risk. The Hotel bears no liability for any injury, loss, or damages arising from third-party services.
14. Force Majeure I accept all risks associated with volatile weather conditions, natural disasters, cyclones, and any other force majeure events completely beyond the Hotel’s scope of control. I release the Hotel from liability for any resulting injury, delay, loss, or property damage.
15. Media Release I consent to the Hotel capturing photographs or video recordings of general Hotel activities and common areas for marketing or promotional use. I waive any right to financial compensation for such background media use.
16. Protection of Minors If I am signing on behalf of an accompanying minor, I confirm that I am legally authorized to do so and accept full operational responsibility for the minor. This contractual waiver applies equally to the minor in question.
17. Environmental Factors I acknowledge that the Hotel is located in a vibrant entertainment and tourist beachfront area, and that external noise, activity, or environmental conditions may occur from time to time. Such conditions are outside the Hotel’s control and shall not constitute a basis for any refund, rate adjustment, or compensation.
18. Governing Law This Agreement is binding upon me, my heirs, executors, administrators, and assigns, and is governed exclusively by the laws of the Republic of Fiji.
19. Safekeeping Liability Exclusion The Hotel provides an in-room digital safe and secure Front Office storage for valuables. Guests are responsible for properly securing their belongings using these facilities. The Hotel is not liable for loss, theft, or damage to valuables left unsecured or not deposited with the Front Office.

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